EMS ROADDOCS TEXAS BY-LAWS

TABLE OF CONTENTS

MISSION STATEMENT

MOTTO

ARTICLE I – NAME

ARTICLE II – HISTORY

ARTICLE III – MEMBERSHIP

    SECTION I – FULL MEMBER

    SECTION II – SUPPORT MEMBER

    SECTION III – HONORARY MEMBER

    SECTION IV – PROSPECT

    SECTION V – HANG AROUND

    SECTION VI – DURATION OF MEMBERSHIP

    SECTION VII – REQUIREMENTS FOR MEMBERSHIP TO REMAIN IN GOOD STANDING

    SECTION VIII – RESIGNATION OF MEMBERSHIP

    SECTION IX – CODE OF CONDUCT

    SECTION X – PATCH DISPLAY POLICY FOR UNLICENSED MEMBERS

ARTICLE IV – MEETINGS / ACTIVITIES

            SECTION I – ANNUAL NATIONAL MEETING

            SECTION II – ANNUAL CHAPTER MEETING

            SECTION III – NOTICE OF CHAPTER MEETINGS

            SECTION IV – INVOLVEMENT

            SECTION V – ACTIVITIES

ARTICLE V – DUES / FEES

ARTICLE VI – OFFICERS

            SECTION I – EXECUTIVE BOARD

            SECTION II – ELECTION

            SECTION III – TRANSFER OF LEADERSHIP

            SECTION IV – LENGTH OF TERMS

            SECTION V – POWERS

            SECTION VI – BOUNDARIES

            SECTION VII – POSITION OPENINGS

ARTICLE VII – DISCIPLINE

            SECTION I – REPORTING OF MISCONDUCT

            SECTION II – DISCIPLINARY ACTIONS

ARTICLE VIII – EMS ROADDOCS RC “COLORS”

            SECTION I – OWNERSHIP

            SECTION II – RIGHTS

            SECTION III – SURRENDER

            SECTION IV – DISPLAYING OF COLORS

            SECTION V – “CLASS-A” & “CLASS-B” VESTS AND T-SHIRTS

ARTICLE IX – CHAPTERS

            SECTION I – REQUEST FOR NEW CHAPTER

            SECTION II – REQUIREMENTS FOR MEMBERSHIP OF A NEW CHAPTER

            SECTION III – ORIGINAL NATIONAL BOARD

            SECTION IV – ADDITIONAL / NEW CHAPTERS

            SECTION V – EXPULSION OF A CHAPTER

ARTICLE X – NON-PROFIT STATUS OBJECTIVES

ARTICLE XI – CHAPTER AUTONOMY

            SECTION I – OBJECTIVES OF CHAPTER SELF-GOVERNANCE

ARTICLE XII – AMENDMENTS OF BY-LAWS

            SECTION I – AMENDMENT

            SECTION II – PROPOSED AMENDMENT PROCESS

            SECTION III – CONSIDERATION OF AMENDMENTS

            SECTION IV – SUBMISSION REQUIREMENTS

            SECTION V – BY-LAWS COMMITTEE

ARTICLE XIII – LIABILITY

ARTICLE XIV – WEAPONS

MISSION STATEMENT

The mission of the EMS ROADDOCS RC is to promote a spirit of camaraderie among members of emergency services and those closely associated with the medical community through the common interest of motorcycling, providing a safe environment for fellowship, promoting safety and education, instilling a positive image of our profession and the motorcycling community, and hosting and supporting social, educational and charitable programs within our communities.  

MOTTO

Racing the Reaper

ARTICLE I – NAME

This organization shall be known as the “EMS ROADDOCS TEXAS RC” or the Emergency Medical Services Roaddocs Texas Riding Club.

ARTICLE II – HISTORY

We are a non-profit emergency services riding club that was conceived by the dream of one person who thought that EMS personnel needed to have a break from saving lives and should just go out and ride with their brothers and sisters in EMS. We are dedicated to our family and friends and giving back to the community in which we work and live.  We were founded in an attempt to give all types of motorcycle riders a place to call home.  These by-laws have been established and set forth by the original founding member.  In time the National Board will change controlling members by electing new officers for the duties and management of the organization. However, the original officer will at all times maintain a 51% controlling vote over the organization as long as that original officer remains in good standing within the EMS ROADDOCS RC.

ARTICLE III – MEMBERSHIP
SECTION I – FULL MEMBER

IN ORDER TO BE RECOGNIZED AS A FULL PATCHED MEMBER WITH FULL VOTING RIGHTS, ONE MUST MEET THE FOLLOWING REQUIREMENTS:

  1. Full Members must have completed their Prospect phase in good standing with the Board of Directors and other Full Members for their state.
  2. A two-thirds vote is required by the Board of Directors to become a Full Member.
  3. Full membership in the EMS ROADDOCS RC is open to; Male or female full-time, part-time, reserve, retired EMS or other medical professions.  In addition, anyone who has a CPR card and is employed with Law Enforcement, Military, Fire Department or Civil Defense also qualifies for full membership.  
    a.  If a Full Member that is unlicensed or uncertified as a medical professional they are not permitted to wear their club patch/vest unless in the presence of a medical licensed/certified Full Member (Art.III, Sec.X); unless, they are Military, Law Enforcement, Fire Department or Civil Defense.
    b.  Any requirement can be overridden by the Executive Board by a two-thirds vote.
  4. A Full Member of the EMS ROADDOCS RC will have a state license in the medical field.  An individual healthcare provider (also known as a health worker) may be a health care professional within nursing or allied health professions.  Health care providers may also be public/community health professionals.  These individuals work in institutions (also known as Healthcare Facilities) including hospitals, clinics, primary care centers and other service delivery points.  
    a.  If the member is retired or disabled the license is not required to be valid.
    b.  If the member has changed careers, but has proof of previous medical profession, they meet the requirement for full membership. However, that member must maintain a current CPR card.
SECTION II – SUPPORT MEMBER

IN ORDER TO BE RECOGNIZED AS A SUPPORT MEMBER WITHOUT VOTING RIGHTS, ONE MUST MEET THE FOLLOWING REQUIREMENTS:

  1. Any person who wants to support the EMS ROADDOCS RC, but does not meet the requirements for full membership or does not want to become a Full Member is still welcome to join.
  2. The Support Member must file an application and submit required paperwork depending on State chapter.
    a.  A two-thirds vote is required by the Board of Directors to become a Support Member.
    b.  If approved for Support Member status the applicant becomes a Prospect (Art. III Sec. IV) until voted in as a full Support Member.
    c. The Support Member will wear the “one piece” support patch that may be worn on the front or back.
    d. If a Support Member that is unlicensed or uncertified as a medical professional they are not permitted to wear their club patch/vest unless in the presence of a medical licensed/certified Full Member.
SECTION III – HONORARY MEMBER

IN ORDER TO BE RECOGNIZED AS AN HONORARY MEMBER WITHOUT VOTING RIGHTS, ONE MUST MEET THE FOLLOWING REQUIREMENTS:

  1. An Honorary Member is not required to file an application or required paperwork depending on State Chapter.  
  2. An Honorary Member must be approved by the Board of Directors by a two-thirds vote.  Honorary Members will not undergo the Prospect phase.  However, specific rules and/or restrictions will be applied on an individual basis depending on the judgments of the Board of Directors.  A “Code of Conduct” must be drafted and signed by the Honorary Member, President and Peacekeeper. Mandatory “Code of Conduct” regulations are as follows, but not limited to:
    a.  The Honorary Member will wear the “three piece” patch.
    b.  The Honorary Member may not wear their club patches without the presence of a Full Member.
    c.  The Honorary Member may not conduct business under the EMS ROADDOCS RC name unless approved by the Board and/or accompanied by a Full Member.
  3. The Honorary Member may remain with the club for as long as their State Chapter exists.  If they choose to leave the club they must return their “three piece” patch to the Peacekeeper and submit a resignation letter.
  4. If the Honorary Member violates their Code of Conduct or club by-laws.  That member may be expelled from the club without written notice.
SECTION IV – PROSPECT

IN ORDER TO BE RECOGNIZED AS A PROSPECT WITHOUT VOTING RIGHTS, ONE MUST MEET THE FOLLOWING REQUIREMENTS:

  1. Prospect must have completed the Hang Around phase which will end at the discretion of the Board of Directors.  
    a.  The potential prospect needs two-thirds vote from the Board of Directors in order to become a Prospect.
  2. Once a Prospect is voted into the Club they are considered a probationary member.  During this time the Prospect is required to learn the EMS  ROADDOCS RC’s Mission Statement, purpose, full membership for their State, by-laws and learn the history (and death) of Matthew “Bull” Griffin of the Texas Roaddoc Chapter. The Prospect will also be required to do tasks ordered by full patched members or officers.  Failure to follow orders from an Officer or other Full Member, the Prospect risks being voted out of the chapter.
  3. The Prospect will wear the full “five piece” patch on their black jacket, vest or other approved apparel.  They will wear a “Prospect” name tape on the front, left chest.  This will remain on the vest until the Prospect phase is completed and at that point the Prospect will be given their road name plate.  This will complete their transition into a Full Member.  
SECTION V – HANG AROUND

 IN ORDER TO BE RECOGNIZED AS A HANG AROUND WITHOUT VOTING RIGHTS, ONE MUST MEET THE FOLLOWING REQUIREMENTS:

  1. All Hang Arounds must be at least 18 years of age.  The Hang Around must file an application and submit required paperwork depending on state chapter.
  2. Once interest is expressed by the Hang Around he/she must have a Sponsor.
    a.  If the Hang Around was introduced by a Full Member, that member becomes the sponsor.
    b.  If the Hang Around does not have a sponsor the Peacekeeper will sponsor unless already sponsoring an individual.  At that time, another Board Member will sponsor the Hang Around.
  3. The Hang Around must become familiar with the membership by attending club events and activities.  The Hang Around will be invited to general meetings and be introduced to the membership by their sponsor. They should make their intentions known to the Executive Board and the chapter members.  Chapter members should take this opportunity to question the Hang Around regarding his/her qualifications and reasons for wanting to join EMS ROADDOCS RC.  
  4. Hang Arounds are required to follow orders of Full Members and Officers.  
SECTION VI – DURATION OF MEMBERSHIP
  1. Full patched members will remain active as long as they maintain their membership in good standing.
    a.  Members must follow Mission Statement and act accordingly in public as not to embarrass the chapter.
    b.  Members must not commit a felony or violent crime.
              i.  Executive Board may vote on member’s status depending on the crime committed.
SECTION VII– REQUIREMENTS FOR MEMBERSHIP TO REMAIN IN GOOD STANDING
  1. All members of EMS ROADDOCS RC are required to wear a “five piece” patch on the back of their black Class A vest, jacket or other approved apparel (Art. VIII, Sec. V) in order to create uniformity among the club.
  2. All members and prospects are required to comply with the EMS ROADDOCS RC By-laws.
  3. All members are required to participate in at least one sanctioned event per year.
  4. All members are required to notify the Chapter Secretary of their current address, telephone number and two emergency contacts which is to be filed with the state chapter.
  5. All members are required to have a current AHA CPR certification.
    a.  All members have six months to renew their CPR cert. after date of expiration unless extension of time is approved by a Board Member.
    b.  If the member is unable to continue to obtain a current CPR certification due to physical condition or age, he/she will be moved to Support Member.
SECTION VIII – RESIGNATION OF MEMBERSHIP

If any member of the EMS ROADDOCS RC wishes to terminate their membership, that member must submit a written resignation to their state chapter Executive Board.  The Executive Board has 72 hours to respond to the resignation verbally or in writing.  

  1. All resignations must be recorded in the following meeting minutes by the Secretary.
    a.  Peacekeeper must retrieve the resigned member’s club patches.  
SECTION IX – CODE OF CONDUCT

All members of the EMS ROADDOCS RC are expected to conduct themselves in a manner so as to bring honor, integrity and respect to the club at all times.  Any actions by any Full Member, Support Member, Honorary Member, Prospect and Hang Around deemed detrimental to the organization or another member will be reviewed by Executive Board under the disciplinary procedures (Art. VII). Disciplinary action could result in probation, suspension or expulsion from EMS ROADDOCS RC.

Section X – Patch Display Policy for Unlicensed Members

It is the policy of the TEXAS EMS ROADDOCS RC, hereafter called “the club,” that the display of a Class-A patch/vest by members unlicensed or uncertified as medical professionals will be permitted only in the presence of members that are licensed or certified.  This policy is in recognition that, because our patch design incorporates a predominant display of the Star of Life and the term EMS in the name, members of the public experiencing a medical or traumatic emergency will most likely have an expectation of a response and or care by members of the club.  This policy will allow the unlicensed member the benefit of guidance from a licensed member should such a situation arise.  This policy should in no way be misconstrued to imply a lesser level of membership.  This policy does not affect the wearing of Class-B T-shirts, hats or other paraphernalia bearing the EMS Roaddocs logo.

TEXAS “GOOD SAMARITAN” LAWS FOR UNLICENSED MEDICAL PERSONNEL

Texas civil Practices and Remedies Code, Title 4, Chapter 74, Sub-chapter D, Section 74.152 states: “Persons not licensed or certified in the healing arts who in good faith administer emergency care as emergency medical services personnel are not liable in civil damages for an act performed in administering the care unless the act is willfully or wantonly negligent.  This section applies without regard to whether the care is provided for or in expectation of remuneration.”

Article IV – Meetings/Activities
Section I – Annual National Meeting

An annual national meeting will be held in compliance with national by-laws.  All members will be notified of the annual meeting via email and through posting on the EMS ROADDOCS RC national and chapter websites.  All members will be notified one year in advance of the annual national meeting.

Section II – Annual Chapter Meeting

An annual chapter meeting will be held in compliance with state by-laws.  All members will be notified of the annual chapter meeting via email and through posting on the EMS ROADDOCS RC chapter website or other means of chapter communication.  All members will be notified 30 days in advance of annual chapter meeting.

Section III – Notice of Chapter Meetings

All members will be notified of general meetings via email and through posting on the EMS ROADDOCS RC chapter website or other means of chapter communication.  All general meetings will be held on the third Saturday of each month.  All members will be notified two weeks in advance of general chapter meetings.

SECTION IV – INVOLVEMENT
  1. Chapters will periodically conduct meetings to discuss business and plan club events.  Meetings are voluntary and attendance is not a condition of continued membership providing the member makes one sanctioned event per year.
  2. Members are strongly urged to attend as many meetings as they can in order to help coordinate club functions and conduct club business.  
  3. Meetings can be held in conjunctions with other club activities or events.
  4. “Member Only” meetings must be clearly announced.
  5. Guests and family are encouraged to attend meetings unless otherwise noticed by an executive board member.
SECTION V – ACTIVITIES

Rides and activities may be suggested and organized by any club member.  Officially sponsored rides should be coordinated with the chapter president.

  1. Sanctioned Ride/Activity:  A sanctioned ride/activity is a ride/activity organized and sponsored by the EMS ROADDOCS RC which has received approval by a vote of the Executive Board.  All members shall wear their “colors” when participating in a sanctioned ride/activity.  All members are encouraged to participate to promote a good image for the organization.  Unless otherwise notified by the Executive Board, Class B “colors” are permitted for these events.
  2. Non-sanctioned Ride/Activity:  A non-sanctioned ride/activity is a ride that has not been voted on by the membership.  Members are free to participate as long as there is no violation of EMS ROADDOCS RC by-laws, code of conduct or chapter operating policy.  Members have the choice to wear Class A or Class B “colors.”
ARTICLE V – DUES/FEES

The National Executive Board will set all initiation fees and dues.  State Chapters can set yearly dues at their discretion.  The only fee required internationally is the purchase of your “three piece” or “five piece” patch set.

  1. Current (beginning in 2015) Texas State Chapter dues are $60.00 (USD) annually.
  2. Texas State Chapter dues can be eliminated with a 2/3 vote from Executive Board.
  3. Texas State Chapter dues are not to exceed $75.00 (USD) annually.
ARTICLE VI – OFFICERS
SECTION I – EXECUTIVE BOARD
  1. A five member executive board shall be elected by each chapter to oversee the conduct of business for the club.  Those officers are as follows:

    1. President: (Required) Responsible for the scheduling and chairing of meetings including, but not limited to, the agenda, club functions and overseeing the business of the chapter.

    2. Vice President: (Required) Assists the President with his duties and act in his/her capacity when he/she is unavailable.  The Vice President of the chapter is also responsible for the recruiting of new members for their chapter.

    3. Secretary: (Required) Records minutes from chapter meetings and responsible for duties delegated by President or Vice President.

    4. Peacekeeper

      : (Required) Oversees the orderly running of chapter meetings, restoring order when necessary, greeting and introduction of guests, maintains order of all members when in public and administering discipline within the chapter as needed.

    5. Treasurer: (Required) Handles the treasurer reports, general accounting and handles banking duties.

      1. The Secretary and Treasurer positions can be combined if only four members of the Executive Board qualify.

    6. Pathfinder: (optional) Responsible for helping with planning the logistics of club rides and activities.  The Pathfinder is responsible for confirming information on start times of rides and event.  Pathfinder is also responsible for the reorganization of riders at stops during rides so no one is left behind.

  2. The original founding officer will act as the Director of the EMS ROADDOCS RC and have the sole discretion in granting the blessings of charters to chapters and organizational oversight.
  3. In the event that a new chapter is unable to seat five board members, they may operate under a minimum of four with approval of the National Executive Board.
  4. In the event that there are only four members for an Executive Board the first four offices to be filled are as follows:
    1. President, Vice President and Peacekeeper must be EMS personnel.
    2. The fourth member may sit on the committee without EMS certification as long as it is not one of the previous mentioned titles (Art. VI Sect. I Chapt.4(a)).
    3. A spouse, “significant other” or relative cannot hold office if their family is a current Board Member
SECTION II – ELECTION
  1. Texas Chapter executive board elections will be held every two years.
    a.  Election year begins on the date that a complete Executive Board has been elected.
  2. Candidates must be nominated and elected by a vote of the Texas Chapter Full Membership (Art.III Sec.I) according to Robert’s Rules of Order.
  3. Elections will be held one month prior to the end of the term.  New officers will take office on the 1st of the following month.
  4. Nominated candidates must meet the requirements for each title and be in good standing within the chapter.
    b.  Candidates cannot be nominated for office for two years from the expiration date of their most recent offense as stated within the guidelines in the member’s disciplinary letter.
  5. In the event that an Executive Board position is open, the Executive Board will take nominations from the voting membership.  
    a.  The member voted into the open position must receive two-thirds vote by the Executive Board.
    b.  The elected member will only hold office until the end of that term.
SECTION III – TRANSFER OF LEADERSHIP

Upon election of a new Executive Board, outgoing board members are required to transfer any and all pertinent information, property and records to the incoming officers without delay.

SECTION IV – LENGTH OF TERMS
  1. National Board elections will be held every four years and are eligible for re-election.
  2. State Board elections will be held every two years and are eligible for re-election. 
SECTION V – POWERS
  1. Executive Board members oversee the everyday business of their respected chapter.
  2. The Board will work together to set meeting dates, times and places that are convenient to the majority of the membership.
  3. The Board will supervise the conduct and regulate the content of those meetings.
  4. The Board will resolve any membership disciplinary issues brought forth by any member.
    a.  The board can decide on the disciplinary action including probation and up to expulsion from EMS ROADDOCS RC.  
  5. The Board has the power to make decisions regarding the conduct of business of the chapter.  
  6. Any decision made by the Board requires two-thirds vote.
SECTION VI – BOUNDARIES
  1. Board Members will have no more power than their collective, individual votes except when otherwise noted in By-laws.
  2. All decisions and votes made by the chapter Executive Board can be overturned or overruled by a majority vote from the National Board.
  3. All “Full” members have equal voting rights within their prospective state chapter.
  4. Decisions will be made by a two-thirds vote of members present at the time of the vote.
SECTION VII – POSITION OPENINGS
  1. In the event that one or more executive board members step down or are removed, the vacancy must be filled from within the chapter membership.
    a.  Nominated member must be a Full member (Art.III, Sec.I) and remain active (Art.III, Sec.VI) with the club.
ARTICLE VII – DISCIPLINE
SECTION I – REPORTING OF MISCONDUCT
  1. In the event that the actions of a member are deemed harmful to the organization, other members, or self must be reported to the chapter Executive Board.
    1. All evidence of the allegations of misconduct must be turned over to any available Board Member.
SECTION II – DISCIPLINARY ACTIONS
  1. In the event that any [level] member is accused of actions harmful to the EMS ROADDOCS RC, any [level] member, family members or citizen may be brought up for review before the Executive Board.
    a.  Review of disciplinary actions may occur before a regularly scheduled meeting, a special meeting, in person, group messaging or phone conference with a majority of Board Members.
  2. All evidence regarding the allegations will be presented and the member in question will be given an opportunity to explain their actions.
  3. After all evidence has been presented to the Board, the member will be asked to leave the room. The Board must vote guilty or not guilty unanimously and may not disassemble until a verdict is reached. If member is found guilty, the Board will decide the disciplinary actions against the member.
    a.  Disciplinary actions include, but are not limited to verbal warning, written warning, probation, removal from office, demotion and expulsion from EMS ROADDOCS RC.
  4. The unanimous vote must be recorded in Secretary’s minutes.
  5. The Peacekeeper will call back the member, advise the member of the outcome of the investigation and notify the member of all penalties imposed.
  6. In serious cases the Executive Board may invoke a temporary suspension prior to the disciplinary hearing by a unanimous vote.
  7. Any punishment that rises to the level of suspension or expulsion must be submitted to the National Executive Board along with evidence for review.
    a.  National Board will notify state chapter Executive Board President immediately if decision stands or is denied.
  8. Repeated offenses by any [level] member can result in immediate termination from EMS ROADDOCS RC by unanimous vote from the Executive Board without permission from the National Board. However, the National Board must be notified of the decision.
    a.  Executive Board only needs two-thirds vote if member is a repeat offender.

Article VIII – EMS Roaddocs RC “Colors”

Club “colors” are defined as the “three piece” or “five piece” patch set worn on clothing approved under by-laws. These patches include Rocker patches, cube patches and star of life with Saw Bones patch.

SECTION I – OWNERSHIP
  1. All issued patches are the sole property of the EMS ROADDOCS RC and issuance of “colors” to a member should be taken to mean nothing less.
SECTION II – RIGHTS
  1. The EMS Roaddocs name and emblems are property of the National Chapter and should not be reproduced by any individual, chapter member or local chapter without expressed consent from the National Executive Board.
SECTION III – SURRENDER
  1. Any member who leaves the club is required to return their colors immediately as well as any other items that denote membership or property belong to the club.
  2. Initiation fees for the club patches do not constitute a “purchase” of the colors.
    a.  Initiation fees are non-refundable.
    b.  If member refuses to return their colors, local law enforcement will be notified of stolen property and criminal charges will be filed.

Section IV – Displaying of Colors

  1. Members must wear their colors when participating in all club functions unless otherwise advised.
  2. Wearing club colors is a privilege.
  3. Ride/event patches, pins or other decoration must be worn on the front of the vest and may not go past the side of the vest, jacket or clothing.
  4. “In memory” patches must be worn at the bottom hem of the vest, jacket or clothing. These are the only patches permitted on the back of the vest and must remain below the bottom rocker along the hem of the vest.
    1. Begin “In memory” patches on the left side/front of the vest.
  5. Members are not permitted to wear patches or pins that are considered vulgar, inappropriate, sexual or racial in nature (i.e. FTW, DILLIGAF). The state chapter or National Executive Board will determine the appropriateness of pins and patches.
  6. Colors are never to be worn by non-club individuals.
  7. Colors are to be worn and handled with respect.
  8. Colors may not be left on member motorcycle when member is not present.
  9. Members must maintain control of their colors at all times when in public.
  10. Any member who is suspended or expelled will immediately surrender their patches to the peacekeeper until membership is reinstated.

Section V – “Class A” and “Class B” vests and T-shirts

Class A (vests) – member vests (black) with all patches stitched in appropriate location.

Class B (shirts) – Any shirt, tee, long sleeve or sweatshirt that has been issued or approved by the National Executive Board which displays the full “three piece” or “five piece” on the back.

  1. Members may wear Class A vests at any function, event or independent ride they wish, so long as it does not bring disrespect to the club.
  2. All members are required to own a Class A vest and will be required to wear them at specific events designated by the chapter Executive Board.
    1. Class A vests must be worn while the member is off their motorcycle. However, for riding comfort the member may remove their Class A while riding their motorcycle, providing that the Class B shirts are being worn.

Article IX – Chapters

Section I – Request for New Chapter

  1. In the event that an individual in a new location has requested to join, all parties involved in the starting of a new chapter must contact the National Board to request to establish an EMS ROADDOCS RC chapter. This request must be submitted in writing. The National Board has 30 days to approve or deny new chapter.
  2. A minimum of five qualified individuals is required to start a new chapter (Art.VI, Sec.I).
  3. In some incidences a new chapter will be granted permission to open with four qualified individuals.
  4. All requests will be sent to the National Board for review and will be voted on by the National Board.
SECTION II – REQUIREMENTS FOR MEMBERSHIP OF A NEW CHAPTER
  1. All members of the prospective new chapter including transferring members from already existing chapters shall complete and resubmit a membership application.
SECTION III – ORIGINAL NATIONAL BOARD

The original National Board of the EMS ROADDOCS RC is the founding National Chapter and will act as the overseeing board for all other chapters within the EMS ROADDOCS RC organization. The Original National Board will:

  1. Post all EMS Roaddocs by-laws for public viewing on the EMS Roaddocs website.
  2. Authorize and approve the forming of new EMS ROADDOCS RC chapters
  3. Make an announcement of newly chartered chapters to all other EMS ROADDOCS RC chapters.
  4. Authorize and approve any clothing or other items that display the EMS ROADDOCS RC colors, center patch or Dexter.
  5. Procure and distribute EMS ROADDOCS RC patches to be worn on the back of all member vests.
  6. Revoke or suspend any EMS ROADDOCS RC chapter that fails to maintain the integrity of the national by-laws.
  7. Maintain a roster of all state and international Executive Boards and all members that are active with the EMS ROADDOCS RC.
  8. Maintain an EMS Roaddocs website that shall include:
    a.  A page for each chapter with the contact information of the chapters’ Executive Board and a link their website.
    b.  A page with links to EMS ROADDOCS RC by-laws and other content approved by the Original National Board.

Section IV – Additional/New Chapters

All chapters that are selected to open as the EMS ROADDOCS RC will do the following:

  1. All members of the new chapter Executive Board are required to sign a document indicating they agree to follow and maintain the integrity of the EMS ROADDOCS RC by-laws.
  2. Establish individual chapter standard operating policies (SOP). Each chapter is permitted to adopt their own by-laws as long as they do not conflict with the National By-laws.
  3. All by-laws developed by state chapters must be submitted to the National Board for review.
  4. Each chapter is required to maintain a current roster of all [level] members that includes current contact information, physical address and email address. This roster must be provided to the National Board at the start of every calendar year.
  5. All members are to file an online application with their prospective state chapter.
  6. In addition to keeping a list of current members, the chapter shall notify the National Board of all new Prospects/Members and forward a copy of those applications to the National Secretary for their chapter and do so in accordance with local, state and federal laws.
  7. Include their chapter name on all notices, flyers and calendar entries of events, fundraisers, raffles, etc.
  8. Require all chapter members to obey all local, state and federal laws.
  9. Treasurer must open a Banking account for their chapter and keep track of all chapter funds and all money brought to the chapter through fundraisers and events.
  10. If any EMS ROADDOCS RC chapter should decide to close, all remaining funds in the chapter account must be transferred to a charitable organization.
    1. The charitable organization must be recognized as exempt from federal taxes under Internal Revenue Service tax code 501(c)(3)

Section V – Expulsion of a Chapter

Any member who alleges that a chapter is conducting itself in a manner that conflicts with the EMS ROADDOCS RC by-laws must send substantiated proof of such allegations to the National President. The National Board will proceed with the possible expulsion as follows:

  1. The National Board will have a meeting to discuss the allegations.
  2. If the allegations cannot be substantiated a letter will be sent to the accused chapter President informing him of the allegations and that they cannot be validated.
  3. The allegations will be provided to the chapter in question in form of a written letter and will be sent as a “certified letter” with return receipt.
  4. The accused chapter will have 30 days to contact the National Board and set up a meeting to contest the accusations.
  5. If the allegations are confirmed the National Board needs a 75% vote (in favor) to expel a chapter.
  6. If the National Board decides to expel a chapter, a “certified letter” with return receipt will be sent to the President of the expelled chapter indicating the reasons for expulsion.
  7. When formal expulsion from the EMS ROADDOCS RC is mandated, the expelled chapter will:
    1. Cease and desist from the EMS ROADDOCS RC
    2. Turn over their “colors,” patches and any other EMS ROADDOCS RC
  8. The National President will notify all EMS Roaddocs chapters of the expulsion.
  9. If the expelled chapter President fails to comply with the request to return any and all property owned by the EMS ROADDOCS RC within 30 days, the National Board will file criminal complaint with the state or local law enforcement of the expelled chapter President’s location requesting theft charges be filed against the chapter’s President and/or its general membership.
  10. No member from that chapter may transfer to another chapter during the time of the allegations to escape the pending decision of the National Board.

Article X – Non-Profit Status Objectives

The EMS ROADDOCS RC was formed as a non-profit RC. It is the responsibility of each chapter to do the following:

  1. Establish articles of incorporation in their respective state.
  2. File for the proper non-profit tax filing status.
  3. File tax returns in accordance with local, state and federal laws.
  4. Each individual chapter is responsible for the proper conduct and licensing of any and all fund raisers, raffles, or events that raise money for their chapters and must do so in accordance with local, state and federal laws.

Article XI – Chapter Autonomy

Section I – Objectives of Chapter Self-Governance

  1. Each chapter operates independently from the National Board and independently from all other chapters of EMS ROADDOCS RC while still bound by the National EMS ROADDOCS RC By-laws.
  2. Each chapter is responsible for their own actions, conduct and is liable for any and all of their performed functions.
  3. All chapters and their individual members will not be required to pay annual dues or fees to the National Board. New members must pass initiation fees to their prospective state chapter.
    1. Texas chapter of the EMS ROADDOCS RC is required to pay $60 annually at the beginning of each year until further notice.
  4. Individual chapters are authorized to use the EMS ROADDOCS RC colors to benefit their individual chapter. Use of the colors and patches must be done in accordance with the EMS ROADDOCS By-laws (Art.VIII, Sec.IV)
  5. The National Executive Board reserves the right to suspend or revoke the use of the club colors by any individual chapter or chapter member for violations of the EMS ROADDOCS RC By-laws, violation of local, state, federal laws, criminal offenses or conduct that brings disrespect to the EMS ROADDOCS RC.

ARTICLE XII – AMENDMENT OF BY-LAWS

SECTION I – AMENDMENT
  1. Any national by-laws may be amended by the National Executive Board of the EMS ROADDOCS RC by a majority vote.
  2. Any state chapter by-laws may be amended by the state Executive Board by a two-thirds vote.
SECTION II – PROPOSED AMENDMENT PROCESS

Proposed amendments to the by-laws must be suggested by state chapters not individual members. Individual members with proposals or amendments to the by-laws must first propose those amendments to their chapter. Once the proposal is accepted by a majority of the voting members of the chapter, it may be presented by that chapter to the National Executive Board of the EMS ROADDOCS RC in writing for consideration.

  1. Texas EMS Roaddoc “Full” Members may suggest an amendment to the state by-laws verbally during a sanctioned meeting or in writing. The Executive Board will review the suggestion and amend as they see fit.
SECTION III – CONSIDERATION OF AMENDMENTS

Generally proposals for amendment of the by-laws will be considered at the annual meeting. However, time sensitive cases may be addressed by the Executive Board at any time.

SECTION IV – SUBMISSION REQUIREMENTS

Proposals should be submitted in writing at least 30 days prior to the scheduled annual meeting for consideration.

SECTION V – BY-LAWS COMMITTEE

Should the number of chapters grow beyond three, a by-laws committee comprised of the National Executive Board and the President of each chapter will be convened and empowered to consider and vote on all proposals for amendment.

ARTICLE XIII – LIABILITY

The EMS ROADDOCS RC accepts no responsibility or liability for the actions of any of its members or the actions of any other chapter or organization. All chapters and members must have written permission to wear the EMS ROADDOCS RC patches.

ARTICLE XIV – WEAPONS

The Texas EMS ROADDOCS RC is not responsible for an individual member who carries a weapon unlawfully. Weapon restrictions apply and the failure to comply with club by-laws and federal law could result in revocation of membership status.

  1. Texas chapter members are permitted to carry a concealed firearm if they possess a valid Concealed Handgun License (CHL) or TECLOSE certification.
  2. Open carry (in plain view) is NOT permitted when the member is representing the club in a Class-A vest or Class-B shirt/apparel at any club function, event or ride.
  3. Members may carry folding and “fix blade” knives.
    a.  Blades may not exceed 5.5 inches on a “fix blade” knife.
  4. Any member witnessed carrying a firearm in plain view while wearing club “colors” will be disciplined by the State Executive Board.
    a.  Disciplinary action can include a verbal warning, written warning, written probation or expulsion from the chapter.
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